The Scriveners’ Company Sexcentenary Charity CIO

Privacy Policy

  

Purpose of policy

This policy describes how The Scriveners' Company Sexcentenary Charity CIO (the “Sexcentenary Charity’, ‘it’) collects and processes the personal data it receives in the course of, and associated with, its activities as a charitable foundation. It acts as a data controller in respect of this personal data.

 

The Sexcentenary Charity is independent from The Worshipful Company of Scriveners. The Worshipful Company of Scriveners provides the Sexcentenary Charity with support services, including in relation to the protection of personal data. This policy relates to the Sexcentenary Charity only.

 

The Sexcentenary Charity may change the terms of this policy from time to time. This version is dated 8th April 2025.

 

Privacy Contact

The Sexcentenary Charity has appointed a Privacy Contact to deal with questions relating to this policy who can be contacted at:  clerk@scriveners.org.uk

 

The data collected by the Sexcentenary Charity 

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

 

The Sexcentenary Charity may collect, use, store and transfer different kinds of personal data about you as follows:

 

•      Identity Data: includes, in relation to you or a family member, first name, maiden name, last name, username or similar identifier; title; date of birth; gender;

 

•      Contact Data: includes home or business address and billing address (if different), email address and telephone numbers;

 

•      Financial Data: includes income, personal expenditure, charitable donations, taxation and other financial-related details; bank account and payment card details; and

 

•      Transaction Data: includes details about payments to and from you.

 

How is your personal data collected?

You may give the Sexcentenary Charity your personal data by filling in forms or by corresponding with The Scriveners' Company Sexcentenary Charity by post, phone, email or otherwise.

 

Other data controllers (including, in particular, The Worshipful Company of Scriveners) may also provide your personal data to the Sexcentenary Charity.

 

How the Sexcentenary Charity uses your personal data

The Sexcentenary Charity will only use your personal data where the law allows it to, including in the following circumstances:

 

·         To enable the Sexcentenary Charity to fulfil its charitable objectives, associated activities and related legitimate business interests.

·         To fulfil its legal obligations.

·         We will only retain data for so long as it is necessary.

·         Financial information and accounting information will be held for seven years.

 

Change of purpose

The Sexcentenary Charity will only use your personal data for the purposes for which the Sexcentenary Charity collected it, unless the Sexcentenary Charity reasonably considers that it needs to use it for another reason and that reason is compatible with the original purpose. If you wish to receive an explanation as to how processing for the new purpose is compatible with the original purpose, please contact the Sexcentenary Charity Privacy Contact at: clerk@scriveners.org.uk. 

 

Please note that the Sexcentenary Charity may process your personal data without your knowledge or consent where this is required or permitted by law.

 

Disclosure of your personal data

The Sexcentenary Charity does not sell, distribute or otherwise make personal data commercially available to any party, except as described in this policy or with your prior permission. The Scriveners' Company Sexcentenary Charity may have to share your personal data with:

 

•      The Worship Company of Scriveners;

•      The Sexcentenary Charity auditors or independent examiners, insurers or a competent governmental or regulatory body; and Other third-party service providers (if any).

Protection of your personal data

The Sexcentenary Charity takes the security of the personal data it holds seriously.

Procedures are in place to safeguard it from loss, misuse and improper disclosure. The 

Sexcentenary Charity also has procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where it is legally required to do so.

 

The Worshipful Company of Scriveners and any other third-party service providers are required to take appropriate security measures to protect your personal information.

 

To the extent that the processing of personal data involves the transfer of such data to a territory that does not provide an adequate level of protection, The Sexcentenary Charity shall implement appropriate safeguards in accordance with applicable data protection legislation.

 

For how long will the Sexcentenary Charity use your personal data?

The Sexcentenary Charity will only retain your personal data for as long as necessary to fulfil the purposes the Sexcentenary Charity collected it for, including for the purposes of satisfying any legal, accounting, regulatory or reporting requirements. To determine the appropriate retention period for personal data, the Sexcentenary Charity considers:

 

•     The amount, nature, and sensitivity of the data;

•     The potential risk of harm from unauthorised use or disclosure of the data;

•     The purposes for which the Sexcentenary Charity processes the data; and

•     The applicable legal requirements.

 

Your legal rights

The Sexcentenary Charity assumes responsibility for keeping an accurate record of personal data once you have submitted the information to the Sexcentenary Charity. Please inform the Sexcentenary Charity of any changes to that information. You are entitled to:

 

•      Request access to your personal data that the Sexcentenary Charity holds;

•      Request the correction or erasure of your personal data that the Sexcentenary Charity holds;

•      Object to the processing of your personal data that the Sexcentenary Charity holds;

•      Request a restriction of processing of your personal data that the Sexcentenary Charity holds;

•      Request the transfer of your personal data that the Sexcentenary Charity holds to you or to a third party; and

•      Withdraw consent at any time, where the Sexcentenary Charity is relying on consent to process your personal data.

 

To exercise any of the above rights please contact the Sexcentenary Charity’s Privacy Contact at: clerk@scriveners.org.uk. These rights are not absolute and accordingly may be subject to exceptions and limitations.

 

The Sexcentenary Charity may need to request specific information from you to help it to confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. The Sexcentenary Charity may also contact you to ask you for further information in relation to your request to assist the Sexcentenary Charity’s response. 

Complaints

If you are concerned about an alleged breach of privacy law or any other regulation by the Sexcentenary Charity please contact the Privacy Contact who will ensure that your complaint is investigated. We may deny a request if it is unreasonable or unfounded or if we are unable to confirm your identity.

 

You also have the right to complain to the Information Commissioner’s Office, the UK supervisory authority for data protection issues.